Democratic Commissioning for Urban Renewal

by Joe Penny
An introduction to community engagement in co-production for administering public funds.

Most people wouldn’t call public-service commissioning exciting, if they even know it exists. Commissioning is the process of coordinating financial support based on evaluation of local needs, aspirations, and assets. It includes processes of contracting, procurement, and outsourcing. It sounds dry and remote from our daily lives, but this couldn’t be further from the truth.

A workshop sponsored by Lambeth Council. Source: Young Lambeth Co-Op

Commissioning is at the heart of how decisions are made about the services we rely on throughout our lives: when we are ill, when we need legal advice, when we want to do something fun in our area. As outsourcing becomes the norm, commissioning has turned into a booming industry. Each year, outsourced public services amount to roughly 82 billion pounds — all through a commissioning process of some sort. In other words, if you care about public services and how taxpayer money is spent, you care about commissioning.

Commissioning has real potential as a vehicle for local democratic engagement in urban renewal. Yet it is too often managed by authorities who are too far removed from the people they serve. It doesn’t have to be this way.

At the New Economics Foundation, we’ve been working with a young people’s service-commissioning team in London’s Lambeth district. The aim is to “co-produce” the commissioning process. This means working in partnership with people who use and provide local services to decide what the council should achieve with the dwindling money it has to spend.

An early example of co-producing commissioning provided 20,000 pounds for a service aimed at young offenders. In the past, a group of professionals would have decided what service they thought would be most effective. They would have then written up a tender that specified what the service would look like, how many people would benefit, and how results would be evaluated.

The problem with this process is that it doesn’t incorporate much input from the target population. As a result, it misses out on an invaluable source of expertise. It also runs a high risk of failure. As countless examples show, when the recipients of a service are not involved in its design and implementation, they are far less likely to find it useful.

We did things differently in Lambeth. The first stage comprised recruiting a small group of young offenders and paying them in Brixton Pounds for their time and effort. They were responsible for defining outcomes and helping to draw up a service tender. They also interviewed shortlisted bidders and decided to fund a talent show organized by local youth. This was not the commissioning manager’s first choice.

What does this tell us about the future of commissioning? At a time when more and more public money is channeled to private companies, placing democratic accountability at risk, co-producing commissioning opens up the potential for inclusive decision-making at the local level.

Of course, this is far from easy. When trust is low, it’s hard at first to get people involved. When people do take part, it’s difficult to manage conflicts and ensure that the process isn’t dominated by the most vocal participants. Despite inevitable challenges, civic engagement is worth the effort.

Co-producing commissioning includes target populations in allocating public funds. It brings people together in pursuit of a shared objective, building a sense of responsibility for local services. In short, it can help kickstart a more democratic approach to urban renewal.

Joe Penny is a research analyst at the New Economics Foundation.